General

For security reasons, OOONA makes it possible to limit file downloads in two ways:

  1. File type level download limitation

  2. Time-based limitations (in days)

Setting up File type level download limitations

To limit the download of a specific file type:

  1. Navigate to Administrator > Tables > File tables > File types

  2. Click the Magnifying glass of the relevant file type

    1. To allow download - set the “Can be downloaded” switch to ON

    2. To disable download - set the “Can be downloaded” switch to OFF

Once done, all users will see the download icon of this file type greyed out and a notification informing them that file’s download is limited.

Setting up time-based limitations

Limiting the number of days a file can be downloaded can be done on two levels:

  1. System level

  2. Resource level

Setting up time-based limitation at a system level

  1. Navigate to Administrator > Web administrator > Configuration > Security

  2. Set the “File accessibility once uploaded (in Days)” field to the required value

  3. Click “Save & Close”

Once done, the download icon of these files will appear greyed out and a tooltip informs the user of why the file cannot be downloaded.

Setting up time-based limitations at a Resource level

  1. Navigate to Manager > Rolodex tables > Resources

  2. Click the Magnifying glass of the relevant resource

  3. Set the “File accessibility once uploaded (in Days)” field to the required value

  4. Click “Save” (fig 2)

Please note: This field is inherited from the system. If filled out manually, the number specified here take precedent over the system setting.

Bypassing the limitation

It’s possible to bypass these limitations via roles.

To download file types set to not be downloadable, please add the role Can download file types that are marked as cannot be downloaded.

To download files older than the number of days set at a system level, please add the role File accessibility not limited in time (Bypasses Security configuration).