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At the bottom of the page, click on “Add new email distribution” or “Add new storage distribution” depending on the type of distribution necessary.
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Email distribution
After clicking on “Add new email distribution”, a popup with the following fields will appear:
Recipient name - The name that will be used in the email to greet the reader.
Email - The email address this distribution will be sent to. Multiple can be added.
Product - The product for which the distribution will apply. If empty, the delivery will trigger for any product.
Task - The task that will trigger the automated delivery on completion.
File type - The file that will be delivered.
Final product type - The final product type for which the distribution will applytrigger. If empty, the delivery will trigger for any final product type.
Step - The step for which the distribution will applytrigger. If empty, the system will trigger for any step.
Message content - The standard email message that will be used. Defaults to “Automatic file distribution”.
Complete additional task - Any additional tasks that should be automatically completed when triggering the automated delivery.
Distribute separately - If ON, the system will trigger a delivery for any file that matches the criteria. If OFF, the system will only trigger the delivery once all files matching the criteria are ready.
Attach files - Decide Select whether files should be attached.
Send to Resource in charge - If ON, the delivery will also be sent to the resource in charge of the order.
Send BCC - Include all email recipients in BCC.
Delayed distribution - Deliver the files at a later date. Please see the Delayed distribution section.
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Automated distributions can also be scheduled to be delivery at a scheduled date, instead of at the moment they are triggered.
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To prevent server overload, files will be sent in small batches starting at the selected date. Due to this, if a large amount of files is set to be delivered, the complete delivery may take several hoursbe spread over more than one hour. |
If a delivery has been delayed, an icon on the task number column and on the order number column will indicate it:
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This icon will open a page showing all the delayed deliveries of the order, when they are scheduled for, as well as their current status:
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This page also allows the user to trigger the delivery immediately, as well as cancel it.
Sent emails - Pending delayed deliveries
From Manager > Sent mail > Pending delayed deliveries tab
From the tab in the Sent emails page, all currently pending emails with a delayed delivery can be seen.
Deliveries can also be canceled or triggered from here.
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Delayed deliveries - All
From Manager > Delayed delivery
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