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Data entry

A new option has been added to customer profiles: “Requires purchase order for invoicing”

image-20240502-164250.pngImage RemovedIf enabled, this
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titleNew customer option: Requires purchase order for invoicing (4227)
titleRole required to change source language of an order (3898)

Changing the source language in the order info page will now require a role:

Can change the source language in orders

image-20240221-094228.pngImage Removed

When editing a language, a notification will alert the user to the potential need to revise rates and assignments based on the new language.

New customer option: Requires purchase order for invoicing (4227)

A new option has been added to customer profiles: “Requires purchase order for invoicing”

image-20240502-164250.pngImage Added

If enabled, this information will be displayed in the Customer billing statement generator and Customer billing statements pages to indicate this information.

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If a purchase order is required and hasn’t been provided, the Customer billing statements Items/Full view and Customer billing statement generator page will mark the Purchase order field red:

image-20240502-165544.pngimage-20240507-145833.png

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titleRange options grouped into a single icon (3521 + 4244)

The range options were grouped into a single icon across the system.

Additionally, clicking on “Range options” will also open the Change range page.

image-20240221-093229.pngImage Removed
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titleMonthly resource report Monthly resource report approval status and Wage reports - "Invoice upload date" column added (3768)

A new column was added to the Monthly resource report approval status and Wage reports pages: Invoice upload date.

This column will display the date of the last invoice uploaded for that report.

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Info

This column will only be displayed if the upload of invoices is enabled at the system level.

To learn more about invoice uploads, please check our article: https://ooona.atlassian.net/wiki/spaces/OHC/pages/1906376705/Resource+invoices#Resource-uploaded-invoices

When multiple users match the automatic assignment criteria, the dropdown menu will change to red and specify multiple matches were found.

A selection will be required to save.

image-20240207-123600.pngImage RemovedTo learn more about automatic assignment, please check our article: Automatic Assignment
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titleAutomatic assignment - UI improvements (3293)
Info
title"Task types" page now available from the Manager menu (3974)

The Task types page can be made accessible from the Manager menu using the new role:

Can access the Task types page from the Manager menu

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titleResource report generator - role added to show the customer price billing description (3890)

A new role was added to show the “Customer price billing description” column in the Resource report generator page:

Can see the “Customer price billing description” column in the resource report generator

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titleWatch folder files - multiple rewordings and columns reorganized (3788)

Sales/Manager > Watch folder files

Multiple fields and buttons in the Watch folder files page were reworded.

The columns were also reorganized to improve usability.

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titleBulk actions - adding surcharges options expanded (3848)

The option to add surcharges within the bulk actions were expanded to also include which task, step or product the surcharge should be added to.

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titleNew role added - Limit customer creation (3552)

A new role was added to limit who can create customers in the system:

Limit customer creation

Added functionality to copy a resource's properties in bulk (4127)

It is now possible to copy a resource’s properties to multiple resources at once.

This can can be done from either Administrator > Web administrator > Logins or from Manager > Rolodex tables > Resources, using the copy functionality and the “Duplicate user’s properties” option:

image-20240502-184922.pngImage Added
Info

For a more detailed explanation of this functionality, please check the corresponding section within the resoure creation manual.

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titleNew field added: Production type (4209)

A new field has been added to orders: Production type

This is a preset list that can be edited from Administrator > Tables > Production type.

A column for this new new field is also available in the Sales dashboard > Orders tab.

image-20240422-155623.pngImage Added

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titleNew field added: Genre (4208)

A new field has been added to orders: Genre

This is a multiselect field selectable from a preset list that can be edited from Administrator > Tables > Genres.

A column for this new new field is also available in the Sales dashboard > Orders tab.

image-20240422-160106.pngImage Added
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titleContent type - expanded to be a global feature (4210)

The already existing “Content type” field has been expanded. Now it can be found at both the customer level, as well as global.

The global selection can be edited from Administrator > Tables > Content type.

image-20240423-161727.pngImage Added

User Experience

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title"Task types" page now available from the Manager menu (3974)

The Task types page can be made accessible from the Manager menu using the new role:

Can access the Task types page from the Manager menu

Expand
titleBulk actions - adding surcharges options expanded (3848)

The option to add surcharges within the bulk actions were expanded to also include which task, step or product the surcharge should be added to.

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titleNegative percentage for Customer/Supplier surcharges (90)

Negative percentages can now be added manually to customer and supplier surcharges.

image-20240221-161847.pngImage Added

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titleAutomatic assignment - can now be set as default on order creation (522)

The automatic assignment can now be on by default on order creation.

This can be enabled from Administrator > Web administrator > Configuration > Defaults:

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Info

This new configuration will be added off by default.

To learn more about automatic assignment, please check our article: Automatic Assignment

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titleCustomerID field no longer mandatory for customers (3770)

The CustomerID field is no longer mandatory by default.

To make it mandatory, enable the “CorporateID is mandatory” option from Administrator > Web administrator > Configuration > Settings:

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titleMonthly report - menu disabled if only one currency is available (3332)

If there is only one currency available in a monthly report, the currency field will be disabled.

image-20240221-095113.pngImage Removed

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titleBulk actions - button disabled without the role (3897)

Bulk actions button is now disabled for users without the role: Can edit orders.

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titleAdded button to test authentication manner at the system and resource level (3880)

Added a button to test the current authentication manner to Administrator > Web administrator > Configuration > Security.

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The same test is also available in the Resource info page.

image-20240221-102043.pngImage Removed
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titleNegative percentage for Customer/Supplier surcharges (90)

Negative percentages can now be added manually to customer and supplier surcharges.

image-20240221-161847.pngImage Removed

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titleMake available - file data will be updated to match the new order (3979 + 3814)

When a file is made available in another order, the corresponding task can be completed normally.

New fields were added to the File information page to keep track of the source of the file.

image-20240221-103247.pngImage Removed

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titleDuration added to range options (4102)

Duration is now available as a criteria within the range options:

image-20240222-110159.pngImage Removed

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titleAdded "Price" filter in "Change range" (4116)

It is now possible to search for specific prices or rates when changing the range.

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Info

Required role: Manager

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titleAdd product - added option to select position (3922)

When adding a product, it is now possible to select its position within the flow.

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titleAuthentication methods not setup by the user are now disabled (3879)

When using 2-Factor Authentication, the authentication methods that were not setup by the user will appear as disabled.

image-20240313-094823.pngImage Removed
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title"Expand column" and "Clear all filters" buttons added to all pages (3919)

All pages now have the expand columns, clear all filters and refresh buttons at the bottom.

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titleAdded counters to Task types columns (4141)

“Connected resources”, “Connected teams” and “Used in templates” columns now indicate how many items are included in the list.

image-20240319-103729.pngImage Removed
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title2Make available - file data will be updated to match the new order (3979 + 3814)

When a file is made available in another order, the corresponding task can be completed normally.

New fields were added to the File information page to keep track of the source of the file.

image-20240221-103247.pngImage Added

Expand
titleDuration added to range options (4102)

Duration is now available as a criteria within the range options:

image-20240222-110159.pngImage Added

Expand
titleAdded "Price" filter in "Change range" (4116)

It is now possible to search for specific prices or rates when changing the range.

image-20240314-164014.pngImage Added
Info

Required role: Manager

Expand
titleAdd product - added option to select position (3922)

When adding a product, it is now possible to select its position within the flow.

image-20240313-094009.pngImage Added
Expand
title"Expand column" and "Clear all filters" buttons added to all pages (3919)

All pages now have the expand columns, clear all filters and refresh buttons at the bottom.

image-20240319-103250.pngImage Added
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titleAdded "None" as a previous task option (4129)

It is now possible to select “None” as an option in the “Previous task” column.

Tasks with “None” as previous task will not have any requirements to get started.

When choosing “None” as previous task, a blue alert will be shown stating that no Toolkit project will be inherited.

image-20240319-111837.pngImage Added

This option was also added to Bulk actions > Tasks > Previous task update

image-20240319-112121.pngImage Added
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titleCorrection orders with multiple languages (3617)

Fixed an issue that would only import the project of the first selected language in correction orders with multiple languages.

Note

Action required: The first task of the correction product needs to have “None” as a previous task.

image-20240319-165120.pngImage Added
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titleResource report generator - added columns (4133 + 4134)

Under Finance > Billing > Resource report generator, there is now the “Supplier duration for billing” and the “Supplier duration in minutes for billing”, which will display the duration being used for the billing of tasks.

image-20240326-155120.pngImage Added
Info

When “Use supplier duration for billing” is not marked, the “Supplier duration for billing” and “Supplier duration in minutes for billing” under Resource report generator (Finance) will show the order’s duration.

Also under Resource report generator (Finance), the “Duration” and “Duration in minutes” columns are now showing the order’s duration and not supplier duration.

Under My menu > Resource report generator and Finance > Billing > Resource report generator, the “Units reported for billing”, “Duration” and “Duration in minutes” columns now shows the value being used to calculate the task.

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titleAutomated file distribution - failed delivery notification added (4140)

A new section has been added to the Automated file distribution (both Email or FTP/S3) to notify a user if an automated distribution fails.

To learn more about this functionality and how to set it up, please check the corresponding section in our Automated file distribution manual.

image-20240404-163521.pngImage Added
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title2-Factor authentication - "Re-send code" no longer triggered by pressing tab (4150)

When pressing tab after entering the verification code, the system will now login instead of re-sending the code.

Added a changes log to Roles and Role groups pages
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titleRoles and Role groups - added log (3090)
titleAdded "None" as a previous task option (4129)

It is now possible to select “None” as an option in the “Previous task” column.

Tasks with “None” as previous task will not have any requirements to get started.

When choosing “None” as previous task, a blue alert will be shown stating that no Toolkit project will be inherited.

image-20240319-111837.pngImage Removed

This option was also added to Bulk actions > Tasks > Previous task update

image-20240319-112121.pngImage Removed
Expand
titleCorrection orders with multiple languages (3617)

Fixed an issue that would only import the project of the first selected language in correction orders with multiple languages.

Note

Action required: The first task of the correction product needs to have “None” as a previous task.

image-20240319-165120.pngImage Removed
Expand
titleUnit reporting - color change (4169)

In orders with unit reporting, the icon will now turn green when all units have been reported.

image-20240319-165703.pngImage Removed

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titleNew loading indicator selector (4142)

Added a new loading indicator selector and five colors to choose from under Administrator > Web administrator > Configuration > Appearance tab:

image-20240325-085630.pngImage Removed

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titleResource report generator - added columns (4133 + 4134)

Under Finance > Billing > Resource report generator, there is now the “Supplier duration for billing” and the “Supplier duration in minutes for billing”, which will display the duration being used for the billing of tasks.

image-20240326-155120.pngImage Removed
Info

When “Use supplier duration for billing” is not marked, the “Supplier duration for billing” and “Supplier duration in minutes for billing” under Resource report generator (Finance) will show the order’s duration.

Also under Resource report generator (Finance), the “Duration” and “Duration in minutes” columns are now showing the order’s duration and not supplier duration.

Under My menu > Resource report generator and Finance > Billing > Resource report generator, the “Units reported for billing”, “Duration” and “Duration in minutes” columns now shows the value being used to calculate the task.

"Purchase order" and "Internal purchase order" added to Name conventions (4220)

From Administrator > Web administrator > Name conventions

The “Purchase order” and “Internal purchase order” fields, available in the order info and billing related pages, have been added to the Name conventions:

image-20240422-155203.pngImage Added

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titleRealtime order dates added to Name conventions (4270)

The realtime-specific date names have been added to the Name conventions.

These can be customized from Administrator > Web administrator > Name conventions.

image-20240429-143138.pngImage Added

Roles

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titleRole required to change source language of an order (3898)

Changing the source language in the order info page will now require a role:

Can change the source language in orders

image-20240221-094228.pngImage Added

When editing a language, a notification will alert the user to the potential need to revise rates and assignments based on the new language.

Expand
titleResource report generator - role added to show the customer price billing description (3890)

A new role was added to show the “Customer price billing description” column in the Resource report generator page:

Can see the “Customer price billing description” column in the resource report generator

Expand
titleNew role added - Limit customer creation (3552)

A new role was added to limit who can create customers in the system:

Limit customer creation

Expand
titleBulk actions - limited to users with the required role (3897)

Bulk actions button is now disabled for users without the role: Can edit orders.

Expand
titleRoles and Role groups - added log (3090)

Added a changes log to Roles and Role groups pages.

In Roles:

image-20240326-155235.png

In Role groups:

image-20240326-155250.png

Security

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titleTask types - added "Used in templates" column (600Added button to test authentication manner at the system and resource level (3880)

Added a column called “Used in templates” in Administrator > Tables > Task types to show in which templates a task is used.

image-20240326-155330.pngImage Removed

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titleAssignment dropdow menus height and orientation (4221)

Under Sales dashboard > Tasks tab, the size of the assignment dropdown menus has been increased.

image-20240402-145748.pngImage Removed
Expand
titleAutomated file distribution - failed delivery notification added (4140)

A new section has been added to the Automated file distribution (both Email or FTP/S3) to notify a user if an automated distribution fails.

To learn more about this functionality and how to set it up, please check the corresponding section in our Automated file distribution manual.

image-20240404-163521.pngImage Removed
Expand
titleAdded functionality to copy a resource's properties in bulk (4127)

It is now possible to copy a resource’s properties to multiple resources at once.

This can can be done from either Administrator > Web administrator > Logins or from Manager > Rolodex tables > Resources, using the copy functionality and the “Duplicate user’s properties” option:

image-20240502-184922.pngImage Removed
Info

For a more detailed explanation of this functionality, please check the corresponding section within the resoure creation manual.

Expand
title"Purchase order" and "Internal purchase order" added to Name conventions (4220)

From Administrator > Web administrator > Name conventions

The “Purchase order” and “Internal purchase order” fields, available in the order info and billing related pages, have been added to the Name conventions:

image-20240422-155203.pngImage Removed

Expand
titleRealtime order dates added to Name conventions (4270)

The realtime-specific date names have been added to the Name conventions.

These can be customized from Administrator > Web administrator > Name conventions.

image-20240429-143138.pngImage Removed

Expand
titleNew field added: Production type (4209)

A new field has been added to orders: Production type

This is a preset list that can be edited from Administrator > Tables > Production type.

A column for this new new field is also available in the Sales dashboard > Orders tab.

image-20240422-155623.pngImage Removed

Expand
titleNew field added: Genre (4208)

A new field has been added to orders: Genre

This is a multiselect field selectable from a preset list that can be edited from Administrator > Tables > Genres.

A column for this new new field is also available in the Sales dashboard > Orders tab.

image-20240422-160106.pngImage Removed
Expand
titleContent type - expanded to be a global feature (4210)

The already existing “Content type” field has been expanded. Now it can be found at both the customer level, as well as global.

The global selection can be edited from Administrator > Tables > Content type.

image-20240423-161727.pngImage Removed

button to test the current authentication manner to Administrator > Web administrator > Configuration > Security.

image-20240221-101538.pngImage Added

The same test is also available in the Resource info page.

image-20240221-102043.pngImage Added
Expand
titleAuthentication methods not setup by the user are now disabled (3879)

When using 2-Factor Authentication, the authentication methods that were not setup by the user will appear as disabled.

image-20240313-094823.pngImage Added
Expand
titleAuthentication methods configuration added (3945)

From Administrator > Web administrator > Configuration > Security

Implemented an option to add the configuration of the required authentication method before applying it to the system.

image-20240514-084156.pngImage Added

UI

Expand
titleRange options grouped into a single icon (3521 + 4244)

The range options were grouped into a single icon across the system.

Additionally, clicking on “Range options” will also open the Change range page.

image-20240221-093229.pngImage Added
Expand
titleWatch folder files - multiple rewordings and columns reorganized (3788)

Sales/Manager > Watch folder files

Multiple fields and buttons in the Watch folder files page were reworded.

The columns were also reorganized to improve usability.

Expand
titleAutomatic assignment - UI improvements (3293)

When multiple users match the automatic assignment criteria, the dropdown menu will change to red and specify multiple matches were found.

A selection will be required to save.

image-20240207-123600.pngImage Added
Info

To learn more about automatic assignment, please check our article: Automatic Assignment

Expand
titleMonthly report - menu disabled if only one currency is available (3332)

If there is only one currency available in a monthly report, the currency field will be disabled.

image-20240221-095113.pngImage Added

Expand
titleAdded counters to Task types columns (4141)

“Connected resources”, “Connected teams” and “Used in templates” columns now indicate how many items are included in the list.

image-20240319-103729.pngImage Added
Expand
titleUnit reporting - color change (4169)

In orders with unit reporting, the icon will now turn green when all units have been reported.

image-20240319-165703.pngImage Added

Expand
titleNew loading indicator selector (4142)

Added a new loading indicator selector and five colors to choose from under Administrator > Web administrator > Configuration > Appearance tab:

image-20240325-085630.pngImage Added

Expand
titleTask types - added "Used in templates" column (600)

Added a column called “Used in templates” in Administrator > Tables > Task types to show in which templates a task is used.

image-20240326-155330.pngImage Added

Expand
titleAssignment dropdow menus height and orientation (4221)

Under Sales dashboard > Tasks tab, the size of the assignment dropdown menus has been increased.

image-20240402-145748.pngImage Added
Expand
titleIndication that a cell is editable added (4310)

A new option was added to enable editable cells in the system to be surrounded by a dotted border:

image-20240513-154623.png

This setting can be found in Administrator > Web administrator > Configuration > Defaults > Grid editable cell indicator section.

The indicator can be enabled or disabled. The opacity of the line can also be adjusted.

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