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Creating a new project
Enter the project titleCurrently, Toolkit projects can be created two different ways.
Creating a project from the Tools dashboard
After logging in, select Translate (Pro) from the list of tools. Click New Project.
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The Open Project pop-up will provide a list of all past projects, which can also be opened, deleted and downloaded from here. |
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Enter the project name once the New project dialog opens.
Please note that project name is not a mandatory field. If a project name is not entered in this step, the project will be identified by the creation time and date. This can be changed later. Also, unless a subtitle file is imported, the name entered in this step will be the default name the project file will be exported with.
Different clients have different requirements for captions and subtitles. Select a saved preset as a template for your Project Settings from the drop-down menu, use the last used custom settings or define your own project settings later.
Click Create to initiate the project.
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Creating a project from the Project menu
When a user already has a project opened, there is no need to go back to the Tools page to create a new one.
To create a new project without going back to the Tools page click Project > New from within a project you already have open.
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Enter the project name once the New project dialog opens.
Please note that project name is not a mandatory field. If a project name is not entered in this step, the project will be identified by the creation time and date. This can be changed later. Also, unless a subtitle file is imported, the name entered in this step will be the default name the project file will be exported with.
Select a saved preset as a template for your Project Settings from the drop-down menu, use the last used custom settings or define your own project settings later.
Click Create to initiate the project.
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Getting ready
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to work
Configuring project settings
The Project settings pop-up is where you will need to define your client’s specifications. It can be accessed through the Settings menu or the dented wheel on the toolbar.
When the Project settings pop-up opens, you can define settings for your subtitles or apply one of the Project Settings templates according to the language and video frame rate (fps). Go through all the tabs and options available to make sure your file is delivered with the correct specifications.
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If you want to read more about Project settings, read our https://ooona.atlassian.net/wiki/x/AwDQKQ article. |
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Uploading source file
To import a source subtitle file from your computer, click Import source file (Ctrl+O) or just drag and drop it into the browser page.
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Source file timecodes will automatically appear in the target column.
Configuring project settings
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Here you can define settings for your subtitles or apply one of the Project Settings templates according to the language and video frame rate (fps).
If necessary, you can switch to the Edit source mode and change settings of the source subtitles.
Uploading target file
If you already have a subtitle file, you may import it via the Import menu.
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You can also import your subtitle file from the Import fileicon available in the toolbar.
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Append subtitles
If your subtitles come in parts (several files), you can stitch or merge them with the Append subtitles from file option.
To merge several files in one project, import the first file, then select ‘Append subtitles from file’ from the Import menu. You can append a file to the end, before a specified subtitle number, or merge and sort by timecode.
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Opening video file
To import a video, simply drag the file over the window, go to Media > Open video/audio file or click the Open video/audio file button on the toolbar.
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The Open a video/audio file pop-up has four tabs to choose from: Open, Upload, Library and choose one of the following options:
· Browse your computer (to open a MP4 or MOV file from your computer);
· Load a video from a URL (e.g. paste an S3 or YouTube link);
· Local, depending on where you will be opening your file from.
Using the Open tab
Under the Open tab found in the Open a video/audio file pop-up, you can open a video by browsing your computer, using the OOONA Agent or not to generate audio waveform and video shot changes (Pro version of the Tools only), you can enter the URL where your file is located, select a file from your own Dropbox or even load an empty file.
From the Open tab, choose the option that best matches the file you are trying to open and use in your project.
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Option | Description |
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Browse your computer | As the name states, it will allow you to open a video directly from your hard drive. In the Pro version of the Tools, this is where you can select or deselect the generation of audio waveform, video shot changes and the use of the OOONA Agent. By default, if you drag and drop the video file in the open project, the tool will offer you to generate audio waveform and shot-changes (Pro versions only). |
Load a video from a URL | This option allows the user to load a video from a website or online platform or from a server. Paste a link, e.g. from S3 or YouTube, and click the “Load URL” button. As the videos are loaded from online sources, they will not have any metadata information and Toolkit will not be able to generate any audio waveform or video shot changes, even if you’re using the Pro versions of the Tools. |
Select a media file saved in your Dropbox |
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Choose this option if you want to open a video stored in a Dropbox. Please note that this option will require logging into the Dropbox account. | |
Load an empty video |
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You can select this option to preview the subtitles on a green screen, with no video playing. | |
Media Start Timecode | If your video has embedded or burnt-in timecode (e.g. 01:00:00:00 or 10:00:00:00), this is where you |
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can specify the timecode of the first frame |
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OOONA supports the formats which can be played by the Google Chrome browser natively.
We recommend working with MP4 files (h.264 video codec) due to their cross-platform compatibility.
If you open an unsupported video format, you’ll be prompted to convert a video to MP4 compatible with the browser (starting from version 3.30).
Using the Upload tab (may require a special role)
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Using the Library tab
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Using the Local tab
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Analyzing with OOONA Agent (available for the Pro tool only)
Alternatively, in the Pro option you can generate the audio waveform and shot-changes with OOONA Agent. This is recommended for older computers or media files over 1 GB. When opening a video file from your computer, you can turn the ‘Generate with OOONA’s Agent’ toggle on and, if the OOONA Agent (if installed) is installed in your computer, it will automatically generate audio waveform and shot-change data. Also, it will offer the user to change FPS settings on the project if they do not match the video's FPS.
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Downloading OOONA Agent
If you don't have the OOONA Agent installed in your computer, you can download an the installation file for your operating system herefrom the link in the Help menu. Otherwise, make sure to uncheck Analyze with OOONA Agent box.
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User configuration
User configuration is where you choose your personal settings. Contrary to the Project settings, which, as the name says, apply to a specific project or specific projects, the User configurationoptions apply to the user. This means you only have to set them once and they will apply to all your projects, unless you change them again.
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To learn more about User configuration, read our User Configuration (Translate) options. |
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Creating the subtitles
Understanding the Subtitling Area
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A – Subtitle number.
B – Timecode indicating the beginning of the subtitle (HH:MM:SS:FF).
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H – Subtitle reading speed (16.3 cps) and the number of characters written (49) of a maximum of 51.
Basic Hotkeys
Hotkeys are keyboard shortcuts. Here’re the basic hotkeys of the default schema:
Hotkey | Action | Hotkey | Action |
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F2 | append a new subtitle | F4 | delete the current subtitle |
F8 | play current subtitle | F10 | set timing mode |
PgUp | jump to the previous subtitle | PgDn | jump to the next subtitle |
Ctrl+S | save current project | Ctrl+G | open the Go To dialog box |
Ctrl+F | open the Find dialog box | Ctrl+H | open the Replace dialog box |
Ctrl+NumPad5 | play/pause the video | Ctrl+NumPad7 | step one frame back |
Ctrl+NumPad9 | step one frame forward | Ctrl+NumPad4 | step one second back |
Ctrl+NumPad6 | step one second forward | Alt+Right | step one minute forward |
Ctrl+Shift+Backspace | merge up | Ctrl+Alt+Backspace | merge down |
Alt+Ctrl+Enter | split the current subtitle | Ctrl+Up | move first word line up |
Ctrl+Down | move the first word line down |
You may learn more shortcuts or customize them in the Hotkeys menu.
Review Mode vs Work Mode
Work mode will show the currently selected subtitle on the video and will not change the selected subtitle when the current time changes.
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Once your subtitles are done, you can review your work by switching to Review Mode. It will update the visible subtitles on the video according to the current video time and will also automatically select the same subtitle row on the table. Work mode will show the currently selected subtitle on the video and will not change the selected subtitle when the current time changes.
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Export
In order to download the subtitle file, go to the Export menu. Configure the export settings manually or use one of the preset templates (according to the desired file format, language, and video FPS).
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If you need to export the source subtitle file, you can do it in the Translate drop-down menu:
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You may also download the project file (.json) with all the settings and send it to another user.
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Click the support bubble in the lower right corner to ask any question or share your feedback with our team.