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changes.mady.by.user Sara Cunha

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changes.mady.by.user Nadav Fischer

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titleLanguage pairs added to resources (3385)

Languages can now be added to resources as language pairs, instead of as just source and target languages, enabling more control over what tasks a resource can be assigned to:

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Once enabled, populate the Source language (1) and Target language (2) fields. The system will generate a list of possible language pairs.

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After saving, the selected language pairs will be added to the list and will be applied when assigning the resource to tasks.

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The icon for Languages in the resource’s profile and in the resources page will change to indicate language pairs are being used:

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Info

A resource can only use either languages or language pairs.

If a user has both set up, only the currently enabled option will be applied.

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titleSplit tasks - complete rework (3985)

The split task functionality has been completed reworked.

A split wizard has been added.

Tasks can now be split by either duration, number of subtitles, or split according to the previous task in the flow.

The split will also be reflected in the Toolkit:

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Info

For a more detailed explanation of the new functionalities, please check the Split tasks manual.

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titlePivot language implemented (3517)

Support for pivot languages has been added.

If used, the system will treat the first selected target language as pivot. The remaining languages will treat the pivot language as the . Read more about Language pairs in the manual.

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titleSplit tasks - complete rework (3985)

The split task functionality has been completed reworked.

A split wizard has been added.

Tasks can now be split by either duration, number of subtitles, or split according to the previous task in the flow.

The split will also be reflected in the Toolkit:

image-20240314-182050.pngImage Added
Info

For a more detailed explanation of the new functionalities, please check the Split tasks manual.

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titlePivot language implemented (3517)

Support for pivot languages has been added.

If used, the system will treat the first selected target language as pivot. The remaining languages will treat the pivot language as the source language to filter assignable resources and assign rates.

This functionality can be enabled from: Administrator > Web administrator > Configuration > Settings.

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Info

To learn more about this functioanlity, please check the Pivot language manual.

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title"Supplier script" functionality added (4154)

Support for supplier script has been added.

With a supplier script, a different script type (with script, without script) can be used for different tasks.

This will reflect itself in rate calculation.

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Info

To learn more about this functionality, please refer to our Supplier script article.

A new option has been added to the system, enabling the user to check a resource’s availability or current assignments before assigning a task:

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The calendar shortcut will open the Team tasks manipulation scheduler and show the selected resource’s current assignments and more resources can be selected and compared.

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By clicking on “Assign (Name of resource)”, the resource will be assigned to the selected task.

This functionality can be enabled from Administrator > Web administrator > Settings, using the “Display the scheduler in the resource assignment” option:

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It is now possible to send automatic notifications to resources if changes are applied to tasks they are assigned to:

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These notifications can be enabled from Administrator > Web administrator > Application configuration > Emails:

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titleAutomatic status change on pre-production completion implemented (3520)

From: Administrator > Web administrator > Configuration > Defaults tab

A new option was added to the system: Change orders to 'In progress' once all pre-production tasks are completed

If enabled (1), the status of orders will automatically change to “In progress”, making it visible to basic resources.

Additional settings were also added to notify the resource in charge of the orders that the status was automatically changed (2). The standard task assignment notification can also be sent out for resources assigned to tasks within these orders (3).

Info

These notifications are not sent out immediately. The system will send them out every 15 minutes. If multiple orders changed status using this functionality within that time frame, a single email with all affected orders/tasks will be sent out.

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titleResource assignment dropdown menu - shortcut to the scheduler and availability (4224)
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titleAutomatic resource notification on task changes (4266)
Info

For a more detailed explanation, please check the Automatic notification of changes to a task section of the System notifications help desk article.

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titleRequire resource reference - New system setting added (4950)

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Filtering and Order creation for multiple media numbers added to the range options (4757)

Introducing new features for multiple media numbers in the range options: filtering and order creation for multiple media numbers.

Info

Please refer to our help desk article to learn more about this functionality: https://ooona.atlassian.net/wiki/spaces/OHC/pages/2351366145/Range+options#Filtering-and-Order-creation-for-multiple-media-numbers

These new features are available within the range options page.

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titleAutomatic status change on pre-production completion implemented (3520)

From: Administrator > Web administrator > Configuration > Defaults tab

A new option was added to the system: Change orders to 'In progress' once all pre-production tasks are completed

If enabled (1), the status of orders will automatically change to “In progress”, making it visible to basic resources.

Additional settings were also added to notify the resource in charge of the orders that the status was automatically changed (2). The standard task assignment notification can also be sent out for resources assigned to tasks within these orders (3).

Info

These notifications are not sent out immediately. The system will send them out every 15 minutes. If multiple orders changed status using this functionality within that time frame, a single email with all affected orders/tasks will be sent out.

image-20240405-162728.pngImage Added

Expand
titleResource assignment dropdown menu - shortcut to the scheduler and availability (4224)

A new option has been added to the system, enabling the user to check a resource’s availability or current assignments before assigning a task:

image-20240502-161959.pngImage Added

The calendar shortcut will open the Team tasks manipulation scheduler and show the selected resource’s current assignments and more resources can be selected and compared.

image-20240502-162232.pngImage Added

By clicking on “Assign (Name of resource)”, the resource will be assigned to the selected task.

This functionality can be enabled from Administrator > Web administrator > Settings, using the “Display the scheduler in the resource assignment” option:

image-20240509-142528.pngImage Added

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titleAutomatic resource notification on task changes (4266)

It is now possible to send automatic notifications to resources if changes are applied to tasks they are assigned to:

image-20240530-091728.pngImage Added

These notifications can be enabled from Administrator > Web administrator > Application configuration > Emails:

image-20240530-091046.pngImage Added
Info

For a more detailed explanation, please check the Automatic notification of changes to a task section of the System notifications help desk article.

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titleRequire resource reference - New system setting added (4950)

In Administrator > Configuration > Settings a new system setting was added to determine if resources must enter a reference number when submitting a Resource report.

Additionally, entering a reference number will no longer lock the report or it’s items for editing, only submitting it will do so.

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Projects improvements

The “Projects” functionality has undergone multiple changes to improve usability:

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Projects improvements

The “Projects” functionality has undergone multiple changes to improve usability:

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titleProject dashboard page- Columns added (4172)

From: Sales > Project dashboard

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Multiple new columns have been added to the Project dashboard page:

Total duration

Project lead

Source languages

Target languages

Product types

Producs

Content types

Genres

Project internal supply date

Project supply date

Progress

Quote number

Sales person

Billing customer

Production types

Info

The data within the new columns will also reflect the content of the orders within the project. For example, if a project has orders with both English and French as source languages, both will be registed as source languages in the project.

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titleProjects can now be assigned to a sales person (4226)

From Sales > Project dashboard > Edit OR Project dashboard

A new field has been added: Sales person.

This field behaves the same way it does at the order level. For more details, please check the Sales person manual.

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titleProject status added (4170)

Project status have been added.

These status are currently only informative.

The list of available status can be customized from Administrator > Tables > Status tables > Project status

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  • Project dashboard (main page)

  • Status tab

  • Project files tab

  • Project member tab

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titleExport to excel button was added to more tabs within Project dashboard page (4253)
title

...

Using the range options, it’s now possible to filter for a specific list of media numbers.

This functionality is available within the range options page, and allows for the search of multiple media numbers at once.

...

Info

Please refer to our help desk article to learn more about this functionality: https://ooona.atlassian.net/wiki/spaces/OHC/pages/2351366145/Range+options#Filter-for-specific-media-numbers

Project dashboard page- Columns added (4172)

From: Sales > Project dashboard

image-20240429-144227.pngImage Added

Multiple new columns have been added to the Project dashboard page:

Total duration

Project lead

Source languages

Target languages

Product types

Producs

Content types

Genres

Project internal supply date

Project supply date

Progress

Quote number

Sales person

Billing customer

Production types

Info

The data within the new columns will also reflect the content of the orders within the project. For example, if a project has orders with both English and French as source languages, both will be registed as source languages in the project.

Expand
titleProjects can now be assigned to a sales person (4226)

From Sales > Project dashboard > Edit OR Project dashboard

A new field has been added: Sales person.

This field behaves the same way it does at the order level. For more details, please check the Sales person manual.

image-20240422-153910.pngImage Added

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titleProject status added (4170)

Project status have been added.

These status are currently only informative.

The list of available status can be customized from Administrator > Tables > Status tables > Project status

image-20240423-162458.pngImage Added

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titleExport to excel button was added to more tabs within Project dashboard page (4253)

  • Project dashboard (main page)

  • Status tab

  • Project files tab

  • Project member tab

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titleLead times - expanded to include minutes (4813)

The lead time functionality has been expanded to allow using minutes as well.

Using the new field, the Order internal supply date, as well as the Task supply dates, can be automated with more detail:

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The same dates can also be automated through the workflow templates, using the same column, from Manager > Price lists & Workflow templates > Workflow templates.

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This functionality can be enabled from Administrator > Web administrator > Configuration > Settings > Enable lead minutes:

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Other improvements and changes

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titleRoles and Role groups - added log (3090)

Added a changes log to Roles and Role groups pages.

In Roles:

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In Role groups:

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Security

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titleTwo-factor authentication switch - can only be modified by OOONA users (5045)

The Two-factor authentication will now be locked for change to all users beside OOONA users.

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titleAdded button to test authentication manner at the system and resource level (3880)

Added a button to test the current authentication manner to Administrator > Web administrator > Configuration > Security.

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The same test is also available in the Resource info page.

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title2FA for Subcontractors' links (4648)
Info

For additional information regarding 2FA, please read our https://ooona.atlassian.net/wiki/x/AYBMbQ article.

We now have a setting in Administrator > Web administrator > Configuration > Security tab that allows enabling 2FA when sending subcontractors' links.

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When ON, 2FA by email will be required when subcontractors open subcontractors' links.

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subcontractors' links.

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UI

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titleOrder supply date added to Automatic file distribution emails (207)

Automatic file distribution emails will now include the order's supply date in the table, if provided. If no supply date is entered, the column will be omitted from the email.
To learn more about Automatic file distribution read the manual https://ooona.atlassian.net/wiki/x/AYDjc

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titleRange options grouped into a single icon (3521 + 4244)

The range options were grouped into a single icon across the system.

Additionally, clicking on “Range options” will also open the Change range page.

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titleResource reports (Finance) page - Display name column added to the excel export (5102)

Excel sheets exported from the Resource reports (Finance) page will now display the resources' display name in the “ResourceBillingStatementsItems” tab.

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display name in the “ResourceBillingStatementsItems” tab.

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titleCustom fields - system configuration added to decide which custom fields to show (5021)

In Administrator>Configurations>Settings you can now decide which custom fields to show.
Simply pick and choose the fields you want to use.
The setting was added to both order custom fields and project custom fields.

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Rewording

  • “Billing messages” in the resource reports reworded to: Resource report messages (3923)

  • The Display the “Mail file” column in Order files and Centralized file downloads role was reworded to: Can send files and file download links (3728)

  • File lifecycle policy - multiple fields reworded to improve usability (3801)

  • The Can put resource report on hold role was reworded to: Can change the “Billing hold” status in the Resource report page (3927)

...

Note

The “UpdateOrder” endpoint will be phased out in the coming versions.
The “UpdateOrders” endpoint will be replacing it, as it covers the same functionality.

Please adjust your code accordingly.

  • If the Script is not specified in the CreateOrder request, the system will default to “Without script” in the created order (5156)

  • Orders of inactive customers are now visible in the api but cannot be edited (4598)

  • API filelistFetch now gives not only the S3 filename but also the visible filename in UI (4736)

  • Support added in TM API Configuration->Defaults for fields added after "Other," which can now also be renamed. (4856)

  • Synopsis API settings - Hierarchy added (4793)

    Hierarchy was added to the synopsis API setting so some synopsis API will always apply.

    The hierarchy works as follows:

    1. Customer

    2. Consolidated

    3. System

  • The following have been added:

  • Task Supply date - TaskSupplyDate (DateTime)

    • Task Internal date - TaskInternalDate (DateTime)

    • LeadDays - LeadHours (int)

    • LeadHours - LeadHours (int)

    • Linked date - LinkedDate (int)

    • Resource Code - assignment - Resource (int)

    • Rounding Manner - RoundingManner (bool)

    • PreviousTasks - PreviousTasks (array: [int])

    • Toolkit Tool - Toolkit Tool (int)

    • CriticalTask - CriticalTask (bool)

    • DefaultFileTypeCode - DefaultFileTypeCode (int)

    • DefaultFileTypeDescriptionCode - DefaultFileTypeDescriptionCode (int)

    • DefaultFileAvailability - DefaultFileAvailability (int)

    • PoolTask - PoolTask (bool)

    • BillingBySuppliersDuration - BillingBySuppliersDuration (bool)

    • InformNextTask - InformNextTask (bool)

    • Delete product

    • Delete language

    • Delete file

    • Add task

      • File types

      • File descriptions

      • Previous tasks

    • Delete task

    • Added Office to support API - Office (bool)

    • Added Project to support API - ProjectID - (bool)

    • Added customField1,customField2,customField3 to the following endpoints:

      OrderStatus

      CreateOrder

      UpdateOrders

    • Added CustomFields endpoint.

    • Added update pages for the 2 new custom fields

    • Added update fields in the Order and Orders page