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Overview
For security reasons, OOONA enables limiting file download capabilities in 2 ways.makes it possible to limit file downloads in two ways:
File type level download limitation
Time limitation-based limitations (in days)
Setting up download limitations at a File type level
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To
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limit the download of a specific file type:
Navigate to Administrator > Tables > File tables > File types
Click the Magnifying glass of the relevant file type
To allow download - set the “Can be downloaded” switch to ON
To disable download - set the “Can be downloaded” switch to OFF
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Once done, all users will see the download icons of this file type greyed out and a notification informing them that file’s download is limited.
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Bypassing this limitation
To allow a user to download file types set to not be downloadable, please give them the role Can download file types that are marked as cannot be downloaded in File types page.
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Setting up time-based limitations
Limiting the number of days the file can be downloaded.
Limiting the number of days a file can be downloaded can be done on two levels:
System level
Resource level
Setting time based system level limitation
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It is also possible to limit how long users can download a file after it has been uploaded. This can be done on three levels, with only the lowest one being applied, if set:
Resource
File type
System
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Setting up time-based limitations at a Resource level
Navigate to Manager > Rolodex tables > Resources
Click the Magnifying glass of the relevant resource
Set the “File accessibility once uploaded (in Days)” field to the required value (fig 1)
Click “Save & Close” “Save” (fig 2)
Setting time based Resource level limitations
Navigate to Manager > Rolodex tables > resources
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Please note: This field is inherited from the system. If filled out manually, the number specified here take precedent over the system setting. |
Setting up time-based limitations at a File type level
Navigate to Administrator> Tables > File tables > File types
Click the Magnifying glass of the relevant resourcefile type
Set the “File accessibility once uploaded (in Days)” field to the required value
Click “Save & close”
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If this value |
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Click “Save” (fig 2)
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is set to 0, the system will consider it not set and check the next step in the hierarchy. |
Setting up time-based limitation at a system level
Navigate to Administrator > Web administrator > Configuration > Security
Set the “File accessibility once uploaded (in Days)” field to the required value
Click “Save & Close”
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Once done, the download icons of these files will appear greyed out and the user is informed of user of why the file cannot be downloaded.
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Bypassing this limitation
To allow a user to download files older than the number of days set at a system level, please give them the role File accessibility not limited in time (Bypasses Security configuration).
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