Limiting file downloads

Owned by Andrew Garb
Last updated: Apr 08, 2024 by Renato Barcelos
4 min read

Overview

For security reasons, OOONA makes it possible to limit file downloads in two ways:

  1. File type level download limitation

  2. Time-based limitations (in days)

 

Setting up download limitations at a File type level

To limit the download of a specific file type:

  1. Navigate to Administrator > Tables > File tables > File types

  2. Click the Magnifying glass of the relevant file type

    1. To allow download - set the “Can be downloaded” switch to ON

    2. To disable download - set the “Can be downloaded” switch to OFF

Setting up File type level download limitations

Once done, all users will see the download icons of this file type greyed out and a notification informing them that file’s download is limited.

 

Bypassing this limitation

To allow a user to download file types set to not be downloadable, please give them the role Can download file types that are marked as cannot be downloaded in File types page.

 

Setting up time-based limitations

It is also possible to limit how long users can download a file after it has been uploaded. This can be done on three levels, with only the lowest one being applied, if set:

  1. Resource

  2. File type

  3. System

 

Setting up time-based limitations at a Resource level

  1. Navigate to Manager > Rolodex tables > Resources

  2. Click the Magnifying glass of the relevant resource

  3. Set the “File accessibility once uploaded (in Days)” field to the required value

  4. Click “Save” (fig 2)

 

Please note: This field is inherited from the system. If filled out manually, the number specified here take precedent over the system setting.

 

Setting up time-based limitations at a File type level

  1. Navigate to Administrator> Tables > File tables > File types

  2. Click the Magnifying glass of the relevant file type

  3. Set the “File accessibility once uploaded (in Days)” field to the required value

  4. Click “Save & close”

 

If this value is set to 0, the system will consider it not set and check the next step in the hierarchy.

Setting up time-based limitation at a system level

  1. Navigate to Administrator > Web administrator > Configuration > Security

  2. Set the “File accessibility once uploaded (in Days)” field to the required value

  3. Click “Save & Close”

Once done, the download icons of these files will appear greyed out and the user is informed of user of why the file cannot be downloaded.

Bypassing this limitation

To allow a user to download files older than the number of days set at a system level, please give them the role File accessibility not limited in time (Bypasses Security configuration).