General

For security reasons, OOONA makes it possible to limit file downloads in two ways:

1. File type level download limitation

2. Time-based limitations (in days)

Setting up download limitations at a File type level

To limit the download of a specific file type:

1. Navigate to Administrator > Tables > File tables > File types

2. Click the Magnifying glass of the relevant file type

   1. To allow download - set the “Can be downloaded” switch to ON

   2. To disable download - set the “Can be downloaded” switch to OFF

Once done, all users will see the download icons of this file type greyed out and a notification informing them that file’s download is limited.

Bypassing this limitation

To allow a user to download file types set to not be downloadable, please give them the role Can download file types that are marked as cannot be downloaded.

Setting up time-based limitations

It is also possible to limit how long users can download a file after it has been uploaded. This can be done on two levels:

Hierarchy levels: Resource > File type > System

1. System level

2. Resource level

Setting up time-based limitation at a system level

1. Navigate to Administrator > Web administrator > Configuration > Security

2. Set the “File accessibility once uploaded (in Days)” field to the required value

3. Click “Save & Close”

Once done, the download icons of these files will appear greyed out and a tooltip informs the user of why the file cannot be downloaded.

Setting up time-based limitations at a Resource level

1. Navigate to Manager > Rolodex tables > Resources

2. Click the Magnifying glass of the relevant resource

3. Set the “File accessibility once uploaded (in Days)” field to the required value

4. Click “Save” (fig 2)
   

   

Bypassing this limitation

To allow a user to download files older than the number of days set at a system level, please give them the role File accessibility not limited in time (Bypasses Security configuration).