Overview
For security reasons, OOONA makes it possible to limit file downloads in two ways:
File type level download limitation
Time-based limitations (in days)
Setting up download limitations at a File type level
To limit the download of a specific file type:
Navigate to Administrator > Tables > File tables > File types
Click the Magnifying glass of the relevant file type
To allow download - set the “Can be downloaded” switch to ON
To disable download - set the “Can be downloaded” switch to OFF
Once done, all users will see the download icons of this file type greyed out and a notification informing them that file’s download is limited.
Bypassing this limitation
To allow a user to download file types set to not be downloadable, please give them the role Can download file types that are marked as cannot be downloaded in File types page.
Setting up time-based limitations
It is also possible to limit how long users can download a file after it has been uploaded. This can be done on three levels, with only the lowest one being applied, if set:
Resource
File type
System
Setting up time-based limitations at a Resource level
Navigate to Manager > Rolodex tables > Resources
Click the Magnifying glass of the relevant resource
Set the “File accessibility once uploaded (in Days)” field to the required value
Click “Save” (fig 2)
Please note: This field is inherited from the system. If filled out manually, the number specified here take precedent over the system setting.
Setting up time-based limitations at a File type level
Navigate to Administrator> Tables > File tables > File types
Click the Magnifying glass of the relevant file type
Set the “File accessibility once uploaded (in Days)” field to the required value
Click “Save & close”
If this value is set to 0, the system will consider it not set and check the next step in the hierarchy.
Setting up time-based limitation at a system level
Navigate to Administrator > Web administrator > Configuration > Security
Set the “File accessibility once uploaded (in Days)” field to the required value
Click “Save & Close”
Once done, the download icons of these files will appear greyed out and the user is informed of user of why the file cannot be downloaded.
Bypassing this limitation
To allow a user to download files older than the number of days set at a system level, please give them the role File accessibility not limited in time (Bypasses Security configuration).
