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For more information about system-wide automatic notifications, refer to our System notifications article. For more information about resource level automatic notifications, please refer to our User task completion notifications article. For more information about automated file distribution, please refer to our Automated file distribution by mail/to FTP article. |
Editing standard email messages
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Subject | ||
Name | HTML | Data provided |
Date | <#DATE#> | Date the email is received |
Time | <#TIME#> | Time the email is received |
Original title | <#OriginalTitle#> | Order title |
Sender name | <#SenderName#> | Who sends the email |
Recipient name | <#RecipientName#> | The person receiving the email |
Company name | <#CompanyName#> | Name of the company the system belongs to |
User name | <#UserName#> | Login name |
Flag name | <#FlagName#> | When changing a flag, it shows the new flag name |
Original flag name | <#OriginalFlagName#> | The name of the flag originally added to an order |
System name | <#SystemName#> | Name of the client’s system |
Order number | <#OrderNumber#> | Order number |
Task name | <#TaskName#> | Name of the task |
Team name | <#TeamName#> | The production team |
Episode number | <#Episode#> | Number of the episode |
Series | <#Series#> | Series name |
Season | <#Season#> | Season number |
Voucher number | <#VoucherNumber#> | Task voucher number |
Languages | <#Languages#> | Target language |
Resource in charge | <#ResourceInCharge#> | Add the name of the Resource in charge of the order |
Message body | ||
Name | HTML | Data provided |
Date | <#DATE#> | Date the email is received |
Time | <#TIME#> | Time the email is received + Time Zone |
Sender name | <#SenderName#> | Who sends the email |
Recipient name | <#RecipientName#> | The person receiving the email |
Password recovery link | <#PassWord#> | Link to change password |
User name | <#UserName#> | Login name |
System link | <#SystemLink#> | Link to the system login |
System name | <#SystemName#> | Name of the client’s system |
Flag name | <#FlagName#> | When changing a flag, it shows the new flag name |
Original flag name | <#OriginalFlagName#> | The name of the flag originally added to an order |
Title | <#OriginalTitle#> | Order title |
Company name | <#CompanyName#> | Name of the company the system belongs to |
Episode number | <#Episode#> | Number of the episode |
Season | <#Season#> | Season number |
Order number | <#OrderNumber#> | Number of the order |
Task name | <#TaskName#> | Name of the task |
Team name | <#TeamName#> | The production team |
Order info | <#OrderTableData#> | A table with information about the order with a link to a task or tasks |
Orders info report | <#OrdersReportTableData#> | Table with order information |
Orders info & Finance report | <#OrdersReportTableDataFinance#> | Same table as above, but with “Total, Surcharge and Priced in” columns |
Automatic customer files table data | <#AutomaticCustomerFilesTableData#> | A table with Order number, Content, Target language, Media ID, File name (Step broadcast file number) and Duration |
Task file remarks | <#TaskFileRemarks#> | Table with remarks added when uploading the file from the previous task |
Order remarks not completed | <#OrderRemarks#> | Messages from the order: Order messages, Product messages, Task messages and Internal messages |
File link | <#FileLink#> | Link to download a file. |
File link upload | <#FileLinkUpload#> | Link to upload a file to a certain order |
Order message | <#MessageBody#> | The messages the order has |
Media id | <#MediaId#> | Media number |
Reply the person in charge link | <#ReplyPersonInChargeLink#> | Link that directs the person to their email page where they can send an email to the Resource in Charge of the order |
Voucher number | <#VoucherNumber#> | Task Voucher number |
Remark | <#Remark#> | Task remark when sending Subcontractor an access link |
Subcontractor access links | <#SubcontractorAccessLink#> | Access link to the assigned task |
Languages | <#Languages#> | Target language |
Resource in charge | <#ResourceInCharge#> | Add the name of the Resource in charge of the order |
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Some HTML codes are not available to choose from the dropdown menu. If deleted by mistake, contact Ooona or copy them from the table below. |
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