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Languages can now be added to resources as language pairs, instead of as just source and target languages, enabling more control over what tasks a resource can be assigned to:  Once enabled, populate the Source language (1) and Target language (2) fields. The system will generate a list of possible language pairs.  After saving, the selected language pairs will be added to the list and will be applied when assigning the resource to tasks.  The icon for Languages in the resource’s profile and in the resources page will change to indicate language pairs are being used: 
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The split task functionality has been completed reworked. A split wizard has been added. Tasks can now be split by either duration, number of subtitles, or split according to the previous task in the flow. The split will also be reflected in the Toolkit: 
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Support for pivot languages has been added. If used, the system will treat the first selected target language as pivot. The remaining languages will treat the pivot language as the . Read more about Language pairs in the manual. |
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The split task functionality has been completed reworked. A split wizard has been added. Tasks can now be split by either duration, number of subtitles, or split according to the previous task in the flow. The split will also be reflected in the Toolkit:
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Support for pivot languages has been added. If used, the system will treat the first selected target language as pivot. The remaining languages will treat the pivot language as the source language to filter assignable resources and assign rates. This functionality can be enabled from: Administrator > Web administrator > Configuration > Settings. 
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Support for supplier script has been added. With a supplier script, a different script type (with script, without script) can be used for different tasks. This will reflect itself in rate calculation. 
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From: Administrator > Web administrator > Configuration > Defaults tab A new option was added to the system: Change orders to 'In progress' once all pre-production tasks are completed If enabled (1), the status of orders will automatically change to “In progress”, making it visible to basic resources. Additional settings were also added to notify the resource in charge of the orders that the status was automatically changed (2). The standard task assignment notification can also be sent out for resources assigned to tasks within these orders (3).
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For a more detailed explanation, please check the Automatic notification of changes to a task section of the System notifications help desk article. |
| title | Require resource reference - New system setting added (4950) |
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In Administrator > Configuration > Settings a new system setting was added to determine if resources must enter a reference number when submitting a Resource report.
Additionally, entering a reference number will no longer lock the report or it’s items for editing, only submitting it will do so.
Projects improvements
The “Projects” functionality has undergone multiple changes to improve usability:
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From: Sales > Project dashboard  Multiple new columns have been added to the Project dashboard page: Total duration Project lead Source languages Target languages Product types Producs Content types Genres Project internal supply date Project supply date Progress Quote number Sales person Billing customer Production types
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From Sales > Project dashboard > Edit OR Project dashboard A new field has been added: Sales person. This field behaves the same way it does at the order level. For more details, please check the Sales person manual.  |
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Project status have been added. These status are currently only informative. The list of available status can be customized from Administrator > Tables > Status tables > Project status  |
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Introducing new features for multiple media numbers in the range options: filtering and order creation for multiple media numbers.
These new features are available within the range options page.   |
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From: Administrator > Web administrator > Configuration > Defaults tab A new option was added to the system: Change orders to 'In progress' once all pre-production tasks are completed If enabled (1), the status of orders will automatically change to “In progress”, making it visible to basic resources. Additional settings were also added to notify the resource in charge of the orders that the status was automatically changed (2). The standard task assignment notification can also be sent out for resources assigned to tasks within these orders (3).
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A new option has been added to the system, enabling the user to check a resource’s availability or current assignments before assigning a task:  The calendar shortcut will open the Team tasks manipulation scheduler and show the selected resource’s current assignments and more resources can be selected and compared.  By clicking on “Assign (Name of resource)”, the resource will be assigned to the selected task. This functionality can be enabled from Administrator > Web administrator > Settings, using the “Display the scheduler in the resource assignment” option:  |
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It is now possible to send automatic notifications to resources if changes are applied to tasks they are assigned to:  These notifications can be enabled from Administrator > Web administrator > Application configuration > Emails: 
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In Administrator > Configuration > Settings a new system setting was added to determine if resources must enter a reference number when submitting a Resource report. Additionally, entering a reference number will no longer lock the report or it’s items for editing, only submitting it will do so. |
Projects improvements
The “Projects” functionality has undergone multiple changes to improve usability:
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From: Sales > Project dashboard Multiple new columns have been added to the Project dashboard page: Total duration Project lead Source languages Target languages Product types Producs Content types Genres Project internal supply date Project supply date Progress Quote number Sales person Billing customer Production types
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From Sales > Project dashboard > Edit OR Project dashboard A new field has been added: Sales person. This field behaves the same way it does at the order level. For more details, please check the Sales person manual. |
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Project status have been added. These status are currently only informative. The list of available status can be customized from Administrator > Tables > Status tables > Project status |
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The lead time functionality has been expanded to allow using minutes as well. Using the new field, the Order internal supply date, as well as the Task supply dates, can be automated with more detail:   The same dates can also be automated through the workflow templates, using the same column, from Manager > Price lists & Workflow templates > Workflow templates.   This functionality can be enabled from Administrator > Web administrator > Configuration > Settings > Enable lead minutes:  |
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Other improvements and changes
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The automatic assignment can now be on by default on order creation. This can be enabled . This can be enabled from Administrator > Web administrator > Configuration > Defaults: 
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The CustomerID field is no longer mandatory by default. To make it mandatory, enable the “CorporateID is mandatory” option from Administrator > Web administrator > Configuration > DefaultsSettings:  |
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This new configuration will be added off by default. To learn more about automatic assignment, please check our article: Automatic Assignment |
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The CustomerID field is no longer mandatory by default. To make it mandatory, enable the “CorporateID is mandatory” option from Administrator > Web administrator > Configuration > Settings: |
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When a file is made available in another order, the corresponding task can be completed normally. New fields were added to the File information page to keep track of the source of the file.  |
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It is now possible to search for specific prices or rates when changing the range. 
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When adding a product, it is now possible to select its position within the flow.  |
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All pages now have the expand columns, clear all filters and refresh buttons at the bottom.  |
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It is now possible to search for specific prices or rates when changing the range.
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When adding a product, it is now possible to select its position within the flow. |
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All pages now have the expand columns, clear all filters and refresh buttons at the bottom. |
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It is now possible to select “None” as an option in the “Previous task” column. Tasks with “None” as previous task will not have any requirements to get started. When choosing “None” as previous task, a blue alert will be shown stating that no Toolkit project will be inherited.  This option was also added to Bulk actions > Tasks > Previous task update  |
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Fixed an issue that would only import the project of the first selected language in correction orders with multiple languages.
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Under Finance > Billing > Resource report generator, there is now the “Supplier duration for billing” and the “Supplier duration in minutes for billing”, which will display the duration being used for the billing of tasks. 
Also under Resource report generator (Finance), the “Duration” and “Duration in minutes” columns are now showing the order’s duration and not supplier duration. Under My menu > Resource report generator and Finance > Billing > Resource report generator, the “Units reported for billing”, “Duration” and “Duration in minutes” columns now shows the value being used to calculate the task. |
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A new section has been added to the Automated file distribution (both Email or FTP/S3) to notify a user if an automated distribution fails. To learn more about this functionality and how to set it up, please check the corresponding section in our Automated file distribution manual.  |
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When pressing tab after entering the verification code, the system will now login instead of re-sending the code. |
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From Administrator > Web administrator > Name conventions The “Purchase order” and “Internal purchase order” fields, available in the order info and billing related pages, have been added to the Name conventions:  |
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The realtime-specific date names have been added to the Name conventions. These can be customized from Administrator > Web administrator > Name conventions.  |
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The option to enable filtering of the column in the Order tasks page (1) has been reworded for clarity. If on, the columns in the Order tasks page become filterable and the option to move tasks is disabled. Settings (3) were also added to this page to enable saving this mode as the page’s default.  |
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A bulk method was added to the Add new task/Add new step/Add new product options within the Order tasks page. This button will enable adding a combination of tasks/steps/products to the existing order, using the same flow as the already existing Bulk actions.  |
Roles
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Changing the source language in the order info page will now require a role: Can change the source language in orders  When editing a language, a notification will alert the user to the potential need to revise rates and assignments based on the new language. |
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A new role was added to show the “Customer price billing description” column in the Resource report generator page: Can see the “Customer price billing description” column in the resource report generator |
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A new role was added to limit who can create customers in the system: Limit customer creation |
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Bulk actions button is now disabled for users without the role: Can edit orders. |
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Added a changes log to Roles and Role groups pages. In Roles:  In Role groups:  |
Security
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Added a button to test the current authentication manner to Administrator > Web administrator > Configuration > Security.  The same test is also available in the Resource info page.  |
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When using 2-Factor Authentication, the authentication methods that were not setup by the user will appear as disabled.  |
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From Administrator > Web administrator > Configuration > Security Implemented an option to add the configuration of the required authentication method before applying it to the system.  Info | select “None” as an option in the “Previous task” column. Tasks with “None” as previous task will not have any requirements to get started. When choosing “None” as previous task, a blue alert will be shown stating that no Toolkit project will be inherited. This option was also added to Bulk actions > Tasks > Previous task update |
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Fixed an issue that would only import the project of the first selected language in correction orders with multiple languages.
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Under Finance > Billing > Resource report generator, there is now the “Supplier duration for billing” and the “Supplier duration in minutes for billing”, which will display the duration being used for the billing of tasks.
Also under Resource report generator (Finance), the “Duration” and “Duration in minutes” columns are now showing the order’s duration and not supplier duration. Under My menu > Resource report generator and Finance > Billing > Resource report generator, the “Units reported for billing”, “Duration” and “Duration in minutes” columns now shows the value being used to calculate the task. |
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A new section has been added to the Automated file distribution (both Email or FTP/S3) to notify a user if an automated distribution fails. To learn more about this functionality and how to set it up, please check the corresponding section in our Automated file distribution manual. |
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When pressing tab after entering the verification code, the system will now login instead of re-sending the code. |
| Expand | ||
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From Administrator > Web administrator > Name conventions The “Purchase order” and “Internal purchase order” fields, available in the order info and billing related pages, have been added to the Name conventions: |
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The realtime-specific date names have been added to the Name conventions. These can be customized from Administrator > Web administrator > Name conventions. |
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The option to enable filtering of the column in the Order tasks page (1) has been reworded for clarity. If on, the columns in the Order tasks page become filterable and the option to move tasks is disabled. Settings (3) were also added to this page to enable saving this mode as the page’s default. |
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A bulk method was added to the Add new task/Add new step/Add new product options within the Order tasks page. This button will enable adding a combination of tasks/steps/products to the existing order, using the same flow as the already existing Bulk actions. |
Roles
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Changing the source language in the order info page will now require a role: Can change the source language in orders When editing a language, a notification will alert the user to the potential need to revise rates and assignments based on the new language. |
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A new role was added to show the “Customer price billing description” column in the Resource report generator page: Can see the “Customer price billing description” column in the resource report generator |
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A new role was added to limit who can create customers in the system: Limit customer creation |
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Bulk actions button is now disabled for users without the role: Can edit orders. |
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Added a changes log to Roles and Role groups pages. In Roles: In Role groups: |
Security
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The Two-factor authentication will now be locked for change to all users beside OOONA users.  |
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Added a button to test the current authentication manner to Administrator > Web administrator > Configuration > Security. The same test is also available in the Resource info page. |
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When using 2-Factor Authentication, the authentication methods that were not setup by the user will appear as disabled. |
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From Administrator > Web administrator > Configuration > Security Implemented an option to add the configuration of the required authentication method before applying it to the system.
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In order to improve the page’s performance, the data shown in the page will be recalculated every morning automatically at 6 AM (system time). The option “Run now” will recalculate all data on demand and can be performed every 5 minutes.  |
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In the above tabs, the duration was broken into 2 columns: Order duration in minutes - displays the order’s duration. Product duration in minutes - displays the order’s duration x each language x product, so if an order has 10 minutes and a language within has 2 products, that’s 20 product duration. If the order is quantity based, these fields will show 0.  |
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In order to improve the page’s performance, the data shown in the page will be recalculated every morning automatically at 6 AM (system time). The option “Run now” will recalculate all data on demand and can be performed every 5 minutes. |
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In the above tabs, the duration was broken into 2 columns: Order duration in minutes - displays the order’s duration. Product duration in minutes - displays the order’s duration x each language x product, so if an order has 10 minutes and a language within has 2 products, that’s 20 product duration. If the order is quantity based, these fields will show 0. |
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We now have a setting in Administrator > Web administrator > Configuration > Security tab that allows enabling 2FA when sending subcontractors' links.  When ON, 2FA by email will be required when subcontractors open subcontractors' links.  |
UI
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Automatic file distribution emails will now include the order's supply date in the table, if provided. If no supply date is entered, the column will be omitted from the email.  |
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The range options were grouped into a single icon across the system. Additionally, clicking on “Range options” will also open the Change range page.  |
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Some options were added to be able to change how steps are displayed in the Order tasks page and to better distinguish between them.
We now have a setting in Administrator > Web administrator > Configuration > Security tab that allows enabling 2FA when sending subcontractors' links. When ON, 2FA by email will be required when subcontractors open subcontractors' links. |
UI
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The range options were grouped into a single icon across the system. Additionally, clicking on “Range options” will also open the Change range page. |
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Some options were added to be able to change how steps are displayed in the Order tasks page and to better distinguish between them.
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Sales/Manager > Watch folder files Multiple fields and buttons in the Watch folder files page were reworded. The columns were also reorganized to improve usability. |
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Improved the background performance of the watch folder when attaching large MPD folders to multiple orders at a time. |
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When multiple users match the automatic assignment criteria, the dropdown menu will change to red and specify multiple matches were found. A selection will be required to save. 
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If there is only one currency available in a monthly report, the currency field will be disabled.  |
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“Connected resources”, “Connected teams” and “Used in templates” columns now indicate how many items are included in the list.  |
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In orders with unit reporting, the icon will now turn green when all units have been reported.  |
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Added a new loading indicator selector and five colors to choose from under Administrator > Web administrator > Configuration > Appearance tab:  |
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Added a column called “Used in templates” in Administrator > Tables > Task types to show in which templates a task is used.  |
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Under Sales dashboard > Tasks tab, the size of the assignment dropdown menus has been increased.  |
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A new option was added to enable editable cells in the system to be surrounded by a dotted border:  This setting can be found in Administrator > Web administrator > Configuration > Defaults > Grid editable cell indicator section. The indicator can be enabled or disabled. The opacity of the line can also be adjusted.  |
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When uncompleting a task, the previously reported units are now visible and can be restored either from the Unit reporting report or when re-completing the task. For that, click the blue arrow:  |
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In Administrator>Configurations>Setting a toggle was added to export invoices with grid lines.  The result would look like this:  |
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These columns can now be edited from the grid inside the Cost tab.  |
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The media number column was added to the resource report generator page.  |
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A Media number column was added the the “Outgoing Orders & Step”s and the “Outgoing Tasks” tabs. 
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Sales/Manager > Watch folder files Multiple fields and buttons in the Watch folder files page were reworded. The columns were also reorganized to improve usability. |
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Improved the background performance of the watch folder when attaching large MPD folders to multiple orders at a time. |
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When multiple users match the automatic assignment criteria, the dropdown menu will change to red and specify multiple matches were found. A selection will be required to save.
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If there is only one currency available in a monthly report, the currency field will be disabled. |
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“Connected resources”, “Connected teams” and “Used in templates” columns now indicate how many items are included in the list. |
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In orders with unit reporting, the icon will now turn green when all units have been reported. |
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Added a new loading indicator selector and five colors to choose from under Administrator > Web administrator > Configuration > Appearance tab: |
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Added a column called “Used in templates” in Administrator > Tables > Task types to show in which templates a task is used. |
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Under Sales dashboard > Tasks tab, the size of the assignment dropdown menus has been increased. |
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A new option was added to enable editable cells in the system to be surrounded by a dotted border: This setting can be found in Administrator > Web administrator > Configuration > Defaults > Grid editable cell indicator section. The indicator can be enabled or disabled. The opacity of the line can also be adjusted. |
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When uncompleting a task, the previously reported units are now visible and can be restored either from the Unit reporting report or when re-completing the task. For that, click the blue arrow: |
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In Administrator>Configurations>Setting a toggle was added to export invoices with grid lines. The result would look like this: |
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These columns can now be edited from the grid inside the Cost tab. |
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The media number column was added to the resource report generator page. |
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A Media number column was added the the “Outgoing Orders & Step”s and the “Outgoing Tasks” tabs. |
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Excel sheets exported from the Resource reports (Finance) page will now display the resources' display name in the “ResourceBillingStatementsItems” tab.  |
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In Administrator>Configurations>Settings you can now decide which custom fields to show.  |
...
Rewording
“Billing messages” in the resource reports reworded to: Resource report messages (3923)
The Display the “Mail file” column in Order files and Centralized file downloads role was reworded to: Can send files and file download links (3728)
File lifecycle policy - multiple fields reworded to improve usability (3801)
The Can put resource report on hold role was reworded to: Can change the “Billing hold” status in the Resource report page (3927)
...
Sales menu - Watch folder page doesn’t open when clicking on that option of the menu - Fixed (3882)
Order tasks - When deleting a step after deleting all its tasks/products, the target language column is not updated in the Orders page - Fixed (3877)
“For billing” tab in Resource report - “Revenue per product”, “Cost per product” and “%Profit/Loss per product” columns not showing values per product - Fixed (3581)
Email upload link - File description not retrieved if file type is not set - Fixed (3825)
Resource reports - The “Submitted On” field is not editable when the resource report reference number is not available - Fixed (3568)
Order info - Changes in Order info are not shown in the Order tab grid when pop-up is closed immediately - Fixed (3807)
Notes - Users without the Order in-house role could add in-house notes - Fixed (3447)
Sales dashboard - If “Null/Not null” filters are selected in date fields, any filtering applied after is ignored - Fixed (3611)
Series status report page - “Show inactive” not working - Fixed (3941)
Watch folder - When attaching folders to multiple orders, the folder will only be attached to one of the orders - Fixed (4101)
Resource reports - “Price per unit” column always displays value “Without script” - Fixed (4109)
“Available task” email includes all order messages - Fixed (4024)
Workflow templates - Page moves back to the start when editing specific columns in a workflow template - Fixed(4046)
Bulk actions - Step insertion always filters for "not completed" tasks - Fixed (4125)
Sales dashboard - “Custom field” column exported as a code and not using its respective description - Fixed (4104)
Unit reporting report not showing any data - Fixed (4173)
Customer billing statement generator - If products are changed to “Not for billing” from the Products page, they are not removed from the customer billing statement generator they were included in - Fixed (4060)
Automated file distribution - Target language not displayed in the body of the email - Fixed (4145)
Workload control - Improved the performance of “Scheduler view” and “Grid view” (4257)
Watch folders - Files uploaded to an order via Watch folder don’t save file extensions - Fixed (4464)
Task completed list - “Export to excel” button not working - Fixed (4329)
Order files - Toolkit exports file types without the file’s extension - Fixed (4304)
Toolkit file export failed to write a file name with characters outside the standard Latin set - Fixed (3401)
Profit and loss reports and Operating profit reports - Data is now consistent between both pages (4492)
Profit and loss report - Discrepancies in order duration in “Customer tab” and “Orders tab”- Fixed (4666)
File additional description wasn't displayed after upload - Fixed (4660).
Engine rates - “Total amount due” not being updated when completing a task - Fixed (4484)
Realtime orders - “Recreate” option loads indefinitely and not recreating the order - Fixed (4807)
Users without the Basic user role get an error message while logging in - Fixed (4768)
Files in S3 were not deleted despite being marked as deleted in TM - Fixed (4520)
Basic resource with the Can reassign tasks (My tasks/Pool tasks pages) role receives error message when trying to reassign tasks - Fixed (4694)
File uploads with OOONA agent triggered an error message - Fixed (4868)
Correction orders' Toolkit projects - Import was not allowed - Fixed (4826)
Tasks assigned to an engine didn't trigger the next task in the flow when also assigned to an engine - Fixed (4669)
Series assignment apply to episodes - "Select all visible" button not visible - Fixed (4874)
Order creation wizard - Assign task step stuck on endless loading - Fixed (4841)
Orders tab - Too much text in the Media Number column causes a line break if the column is too narrow - Fixed (4410)
Invoice export - Qty/Billing unit and Runtime showing Duration instead of Supplier duration - Fixed (5015)
Order files - File description search field giving wrong options - Fixed (5010)
Scheduler pages - daylight savings time not applying to the grid - Fixed (5006)
Automated file distribution - When using "Send to resource in charge" the system will now send separate emails to the Recipient and the Resource in charge (4983).Recipient and the Resource in charge (4983).
Automated file distribution - distribution fails if there's a space between emails. Space will now be trimmed (4735)
Sales dashboard - Multi cell pick not working in the Tasks, Pricing and Cost tabs - Fixed (4513)
Toolkit settings - resetting to default settings deletes the Toolkit project - Fixed (5025)
Tabbing behavior and flickering when switching into TM by clicking on a field - Fixed (4996by clicking on a field - Fixed (4996)
Bulk actions>Task replacement - Link date to not being applied - Fixed (4929)
Order copy - previous task not maintained for first non pre-production task - Fixed (5097)
Supervisor>Discrepancy dashboard - Export to excel not working - Fixed (5107)
Price/ Rate per unit - Save button wasn’t working - Fixed (5197)
API related development and bug fixes
...
| Note |
|---|
The “UpdateOrder” endpoint will be phased out in the coming versions. Please adjust your code accordingly. |
If the Script is not specified in the CreateOrder request, the system will default to “Without script” in the created order (5156)
Orders of inactive customers are now visible in the api but cannot be edited (4598)
API filelistFetch now gives not only the S3 filename but also the visible filename in UI (4736)
Support added in TM API Configuration->Defaults for fields added after "Other," which can now also be renamed. (4856)
Synopsis API settings - Hierarchy added (4793)
Hierarchy was added to the synopsis API setting so some synopsis API will always apply.
The hierarchy works as follows:
Customer
Consolidated
System
The following have been added:
Task Supply date - TaskSupplyDate (DateTime)
Task Internal date - TaskInternalDate (DateTime)
LeadDays - LeadHours (int)
LeadHours - LeadHours (int)
Linked date - LinkedDate (int)
Resource Code - assignment - Resource (int)
Rounding Manner - RoundingManner (bool)
PreviousTasks - PreviousTasks (array: [int])
Toolkit Tool - Toolkit Tool (int)
CriticalTask - CriticalTask (bool)
DefaultFileTypeCode - DefaultFileTypeCode (int)
DefaultFileTypeDescriptionCode - DefaultFileTypeDescriptionCode (int)
DefaultFileAvailability - DefaultFileAvailability (int)
PoolTask - PoolTask (bool)
BillingBySuppliersDuration - BillingBySuppliersDuration (bool)
InformNextTask - InformNextTask (bool)
Delete product
Delete language
Delete file
Add task
File types
File descriptions
Previous tasks
Delete task
Added Office to support API - Office (bool)
Added Project to support API - ProjectID - (bool)
Added customField1,customField2,customField3 to the following endpoints:
OrderStatus
CreateOrder
UpdateOrders
Added CustomFields endpoint.
Added update pages for the 2 new custom fields
Added update fields in the Order and Orders page