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Table of Contents

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Overview

For security reasons, OOONA makes it possible to limit file downloads in two ways:

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Once done, all users will see the download icons of this file type greyed out and a notification informing them that file’s download is limited.

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Bypassing this limitation

To allow a user to download file types set to not be downloadable, please give them the role Can download file types that are marked as cannot be downloaded in File types page.

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Setting up time-based limitations

It is also possible to limit how long users can download a file after it has been uploaded. This can be done on two levels:

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System level

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three levels, with only the lowest one being applied, if set:

  1. Resource

  2. File type

  3. System

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Setting up time-based

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limitations at a

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Resource level

  1. Navigate to Administrator Manager > Web administrator > Configuration > SecurityRolodex tables > Resources

  2. Click the Magnifying glass of the relevant resource

  3. Set the “File accessibility once uploaded (in Days)” field to the required value

  4. Click “Save & Close”

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  1. “Save” (fig 2)

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Info

Please note: This field is inherited from the system. If filled out manually, the number specified here take precedent over the system setting.

Setting up time-based limitations at a

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File type level

  1. Navigate to Manager Administrator> Tables > Rolodex File tables > ResourcesFile types

  2. Click the Magnifying glass of the relevant resourcefile type

  3. Set the “File accessibility once uploaded (in Days)” field to the required value

  4. Click “Save” (fig 2)

    Image Removed

    “Save & close”

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Info

Please note: This field is inherited from the system. If filled out manually, the number specified here take precedent over the system setting.If this value is set to 0, the system will consider it not set and check the next step in the hierarchy.

Setting up time-based limitation at a system level

  1. Navigate to Administrator > Web administrator > Configuration > Security

  2. Set the “File accessibility once uploaded (in Days)” field to the required value

  3. Click “Save & Close”

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Once done, the download icons of these files will appear greyed out and the user is informed of user of why the file cannot be downloaded.

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Bypassing this limitation

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