Projects improvements
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New features and improvements
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The Financial details page of a project (Sales > Project dashboard > Project dashboard > Financial details) has been expanded. New tabs have been added to show different breakdowns of the project’s financial data.  | |||
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A limit on how much volume a resource can assign themselves to in a given day has been added to the system. This will trigger a warning that’s sent out to both the user and the resource in charge of the order when the daily limit is exceeded.
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New features and improvements
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The project number and Project lead fields were added to the range options. Please note that these fields are only visible if “Enable projects” is enabled at the system level.  |
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This new setting can be turned on from Admin > Web admin > Configuration > Defaults. When enabled, “Project” will be mandatory when creating a new order.  |
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A new date was added to the project dashboard: Effective delivery date. This new date will be automatically populated once all production tasks within the project are completed, indicating when the project was effectively delivered. If new orders/tasks are added to the project, this date will be cleared.  |
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A new date was added to the project dashboard: Project received date This new date will be automatically populated on project creation and can be later edited.  |
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“Link date” functionality added to project dates. The project internal supply date can be linked to the project supply date.  The order supply date can also be linked to the Project’s internal or supply date.  |
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A new field has been added to projects: Purchase order status The content of this field can be customized from: Administrator > Tables > Status tables > Purchase Order status.
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A new field has been added to projects: Project complexity The content of this field can be customized from: Administrator > Tables > Status tables > Project complexity.  |
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In Sales dashboard>Bulk actions>Order, a new “Project” option was added. The “Current project” field will filter the orders based on a project you select there. The “Change to” field will decide to which project the order will be added. The “Show only orders without project” switch will filter to show only orders without projects. To apply your selection, click the “Change all visible orders” button. This option is only available if projects are enabled at the system level (from Administrator > Web administrator > Configuration > Settings > Enable projects)   |
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Saved preset ranges and saved grid layouts set up in Sales dashboard > Orders tab are now the same in Project dashboard > Orders tab. Please note that the range of orders will always be limited by project on the Project dashboard > Orders page.  |
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When a resource is selected, the system will also filter the results in Sales>Project dashboard to show only projects that this reassures leads. To see all projects, click the “Show my projects” button in the bottom of the Project dashboard page.   |
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| title | Project dashboard - multiple rewords (4890) |
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Local projects
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| title | Generate a local Project from a task in a Global project - new option added (4617, 4619 ,4475) |
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When the Head office assigns a local office to a task, the local office can generate a new local project from that task, or assign it to an existing local project.
Once it’s done, neither the Global or the Local office can change the project, and a visual indication will appear to clearly mark a task from which a local project or order was created.
For more about Global offices and projects, please refer to the manual (TBC).
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Emails sent out by the system can now include a signature, which can be set as either a system default or at the resource level.
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The ability to add customer-specific standard email messages has been added to the system. Customer-specific email messages will be used instead of the global versions if the email being sent is related to the customer with the customer-specific email message. If a triggered email includes customers with different customer-specific email messages, each customer’s email will be sent separately.
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A new setting was added to make Task confirmation mandatory in order to open Toolkit or download files. This setting is available at Administrator > Web Administrator > Configuration > Settings > Task confirmation is mandatory to open the Toolkit for a task.
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Tasks with an overdue confirmation can now be automatically unassigned by the system. This can be enabled from Administrator > Web administrator > Configuration > Emails. 
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The following fields in the range options now allow for multiple selections: Product  Resource in charge  |
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A new option has been added to the range: Exclude/include orders. The new function is available within the range popup and can be used to exclude or include individual orders from the current range and fine-tune it. To learn more about the functionality, please refer to the dedicated section in our Range options helpdesk article.  |
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The “Resource in charge” field in the range options now allows to search for Unassigned/Assign, to quickly filter for orders with, or without, a resource in charge.  |
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A functionality was added to prevent dates from going over each other in an illogical manner. If enabled and the user tries to edit dates in an illogical manner (for example, having the Order internal supply date exceed the Order supply date), the action will be blocked an a notification will be shown:  The new settings are available from Administrator > Web administrator > Configuration > Settings:  |
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A new status has been added to the system: Partially completed Changing an order into this status will perform the following actions: The order will become read-only, except for Pricing and Rates. Resources assigned to uncompleted tasks in the order will be unassigned and informed via email that the order has been cancelled. If a Toolkit project exists in an uncompleted task, the task will be completed with the resource assigned All uncompleted productions tasks will be completed and rates cleared  |
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A new option was added to the Customer billing statement generator page to enable the calculation of the “Total for billing” based on a percentage. The new option can be fond at the bottom of the page after selecting one or more items: 
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Emails sent out by the system can now include a signature, which can be set as either a system default or at the resource level.
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The ability to add customer-specific standard email messages has been added to the system. Customer-specific email messages will be used instead of the global versions if the email being sent is related to the customer with the customer-specific email message. If a triggered email includes customers with different customer-specific email messages, each customer’s emaill will be sent separately.
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A new setting was added to make Task confirmation mandatory in order to open Toolkit or download files. This setting is available at Administrator > Web Administrator > Configuration > Settings > Task confirmation is mandatory to open the Toolkit for a task.
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A new option has been added to the range: Exclude/include orders. The new function is available within the range popup and can be used to exclude or include individual orders from the current range and fine-tune it. To learn more about the functionality, please refer to the dedicated section in our Range options helpdesk article. |
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A functionality was added to prevent dates from going over each other in an illogical manner. If enabled and the user tries to edit dates in an illogical manner (for example, having the Order internal supply date exceed the Order supply date), the action will be blocked an a notification will be shown: The new settings are available from Administrator > Web administrator > Configuration > Settings: |
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A new status has been added to the system: Partially completed Changing an order into this status will perform the following actions: The order will become read-only, except for Pricing and Rates. Resources assigned to uncompleted tasks in the order will be unassigned and informed via email that the order has been cancelled. If a Toolkit project exists in an uncompleted task, the task will be completed with the resource assigned All uncompleted productions tasks will be completed and rates cleared |
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The Rates popup within the resource profile (Manager > Rolodex tables > magnifying glass > Rates), now only shows rates the resource is qualified for, instead of all rates in the system. This verification uses the same criteria as task assignment: Tasks, languages and order types  |
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Customer billing statements are now canceled instead of deleted. When a billing statement is canceled, all items within return to the Customer billing statement generator page, and a new statement can be created.  Canceled items can be seen from the “Show canceled” option at the bottom of the page.  |
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The exchange rate of existing orders can now be updated via bulk actions. The new option can be found from Sales dashboard > Bulk actions > Order > Exchange rate
 This will allow the update of prices, rates or both:  As with all bulk actions, the system will guide the user through a wizard to apply the changes. |
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Resource reports are now canceled instead of deleted. When a resource report is canceled, all items within return to Resourse report generator page, and a new report can be created.  Canceled items can be seen from the “Show canceled” option at the bottom of the Resource reports page.  |
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An option was added to add a manager approval step to items in the Resource report generator page. Only items approved by a manager can be used to generate a resource report.
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The Rates popup within the resource profile (Manager > Rolodex tables > magnifying glass > Rates), now only shows rates the resource is qualified for, instead of all rates in the system. This verification uses the same criteria as task assignment: Tasks, languages and order types |
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The “Purchase order” field is now available at the product level This field will be automatically populated with the content of the “Purchase order” field at the order level.   If multiple purchase orders are entered (separated by a comma), the fields at the product level will be all populated with the first one, and they become available as options in a dropdown menu. Multiple items can be selected for each product.   |
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A new field was added to the price details of products: Quoted revenue This new field can be populated from Order info > Pricing tab and will serve as a reference of the expected revenue at the start of a project.  This amount will also be available in the Manager > Reports > Profit and loss reports for reporting purposes  |
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A new field was added to the price details of products: Expected This new field can be populated from Order info > Pricing tab and will serve as a reference of the expected cost at the start of a project.  This amount will also be available in the Manager > Reports > Profit and loss reports for reporting purposes.  |
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From Sales > Sales dashboard > Orders or Tasks tabs, the Notes tooltip sensitivity was improved. The writing area was also changed to white.  |
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Duration and Supplier duration are now available in Administrator > Web administrator > Name conventions.  |
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“Task Info” column was added to My Tasks->My Team’s tasks page.  |
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The “Custom field” can now be edited from the grid directly as a dropdown menu.  |
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Voucher number is now available in Administrator > Web administrator > Name conventions.  |
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The “Response required by” column was added to My menu > Tasks page. It was added to the “My tasks”, “Pool tasks”, “My realtime tasks” and “Tasks completed” tabs.  |
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The “Quote number” field was added to the Additional information tab in the “Order Info” page.  |
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The custom fields were added to the following pages:
To learn more about custom fields, read the manual - https://ooona.atlassian.net/wiki/x/AYBqPw   |
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The “Custom field” can now be edited from the grid directly as a dropdown menu. |
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You can now easily update Custom fields 2 and 3 via Bulk actions>Order fields To learn more about custom fields, read the manual https://ooona.atlassian.net/wiki/x/AYBqPw  |
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Voucher number is now available in Administrator > Web administrator > Name conventions. |
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The “Response required by” column was added to My menu > Tasks page. It was added to the “My tasks”, “Pool tasks”, “My realtime tasks” and “Tasks completed” tabs. |
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The Quote number field was added to the Additional information tab in the “Order Info” page.  |
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It can be added in the body or the subject of the email. This will add the name of the Resource in charge of the order it the email’s body or subject. For more about Standard email messages, please read Standard email messages   |
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The following columns were added both to: Please note that project related columns also depend on “Enable project” system setting. -Order supply date -Project supply date -Resource in charge -Project number -Project name -Project lead -Resource rate detailed description (this field needs to be turn turned on before you can see it. Please refer to 4398 down below item 4398 in these release notes for more infoinformation.)   |
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The column was added to the Orderstab of the Sales dashboard and Project dashboard.  |
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Critical task is now available in Administrator > Web administrator > Name conventions.  | ||
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Only resources with this role can edit the Quote Number field in orders and projects. Role name: Can edit the quote number For example, In the Order info page>Additional information tab,only resources with that role will be able to edit this field.
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The following new columns were added to the "Customer billing statement generator" page : -Air Date -Project supply date -Customer CorporateID -Project number -Quote number  |
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The following new columns were added: Order type, Currency, Unit type, Task, Source, Target, Units, With script, Without script, Script not relevant, Minimum rate, Maximum rate and Fixed rate.  |
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When there is more than one email in the “Resource info” page, all emails will receive system notifications.  The “Email” tooltip was also reworded for clarity.  |
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When creating a new task within the Task types page, you can now decide to make it customer specific or consolidated customer specific. When a task is customer specific, you can only add it to that specific customer’s Orders, Products and Workflow templates.  |
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In the “Detailed description” field you can add additional details to rates prices and rates in the Customer product prices and Resource rates pages.  In order to display the new field, you’ll need to first enable it from the settings:  Once set, this information will also be displayed in the following pages:  |
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Date colors are now customizable in Administrator > Web administrator > Configuration > Appearance tab.
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When creating a resource via copy, the system checks if the email is already being used in Toolkit. If yes, the “Create” button will be disabled and a warning message will pop-up:  When creating a resource via import, if the email is already in used in Toolkit, the resource creation is blocked and there will be a validation error:
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In Calendar Task view an option to see the totals in minutes was added.  |
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Resource types colors now display better contrast between the background color and the text color, both in Dark mode and Light mode. To access this page, navigate to Administrator>Tables>Resource types  |
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Internal purchase order column added to the Customer billiung startement generator.  |
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If a team is specific to a Customer or Consolidated account, you can now pick them from the new drop-down menu under “Customer” and “Consolidated account”.
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It’s now possible to create a visual distinction between the products, by switching the “Alternate color by product” toggle at a system level at a system level.
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The “Resources” page of a rate will only show resources who match the rate’s parameters:  |
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Order templates are a way to use a previously selected order as a base to copy when creating a new one.  | ||
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Customer destinations is now available in Administrator > Web administrator > Name conventions.
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The Customer destinations field is now available for naming conventions in Administrator > Web administrator > Name conventions.
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The media number column was added to the following pages: Finance > Billing > Resource report generator My menu > Resource report generator Sales dashboard > Pricing Sales dashboard > Cost Manager > Sent mail Supervisor > Tasks completed list  |
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When adding a new rate or price to the list, the “Add rate” button will now open a popup in which all the required date can be input.  Once saved, the pages for additional configurations, such as Tasks and languages, become available in the same popup.  |
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Inactive offices will be marked with a strike-through to indicate they are inactive in the following pages:  |
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In Administrator>Role Groups, an option to copy the group with all it’s roles was added. It’s also possible to copy affiliated resources along side the roles.  |
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A fallback was added to assign CreatePro automatically when engines are assigned to tasks without a Toolkit tool, ensuring the toolkit project is preserved. |
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The multiselect tool can now be used to edit the following three columns in the Sales dashboard.
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Finance>Employee expenses report>Detailed by employee report type The following columns were added:
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The date at the top of the invoice and the dates in which the tasks were completed now align with the system setting. To learn more about resource invoices, read the manual - https://ooona.atlassian.net/wiki/x/AQChcQ   |
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Previously, resource reports could only be submitted by the user who created them. To learn more about resource reports, read the manual - https://ooona.atlassian.net/wiki/x/CACUc  |
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The Toolkit activity log column was added to the Sales dashboard>Tasks tab.  |
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The “Client manager team” field was added to the bulk actions,  |
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When copying a workflow template, any Toolkit settings saved at the workflow template level will be copied into the new workflow template.  |
Projects improvements
The “Projects” functionality has undergone additional changes to improve usability:
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The Financial details page of a project (Sales > Project dashboard > Project dashboard > Financial details) has been expanded. New tabs have been added to show different breakdowns of the project’s financial data. |
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The Notes functionality was expanded to also be available at the project level and can be found in the Project dashboard (Sales > Project dashboard). 
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The project number and Project lead fields were added to the range options. The project lead field also allows to filter for Unassigned/Assigned, as well as multiselection. Please note that these fields are only visible if “Enable projects” is enabled at the system level. |
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The “Product type” and “Product sub type” fields within the range options have been converted into multiselect fields:  |
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This new setting can be turned on from Admin > Web admin > Configuration > Defaults. When enabled, “Project” will be mandatory when creating a new order. |
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The “Project” and “Project number” columns have been added to the following pages: Sales dashboard > Orders (“Project number” only) Sales dashboard > Tasks Sales dashboard > Languages Supervisor > Task confirmation management  |
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A new date was added to the project dashboard: Effective delivery date. This new date will be automatically populated once all production tasks within the project are completed, indicating when the project was effectively delivered. If new orders/tasks are added to the project, this date will be cleared. |
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A new date was added to the project dashboard: Project received date This new date will be automatically populated on project creation and can be later edited. |
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“Link date” functionality added to project dates. The project internal supply date can be linked to the project supply date. The order supply date can also be linked to the Project’s internal or supply date. |
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A new field has been added to projects: Purchase order status The content of this field can be customized from: Administrator > Tables > Status tables > Purchase Order status.
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A new field has been added to projects: Project complexity The content of this field can be customized from: Administrator > Tables > Status tables > Project complexity. |
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In Sales dashboard>Bulk actions>Order, a new “Project” option was added. The “Current project” field will filter the orders based on a project you select there. The “Change to” field will decide to which project the order will be added. The “Show only orders without project” switch will filter to show only orders without projects. To apply your selection, click the “Change all visible orders” button. This option is only available if projects are enabled at the system level (from Administrator > Web administrator > Configuration > Settings > Enable projects) |
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Saved preset ranges and saved grid layouts set up in Sales dashboard > Orders tab are now the same in Project dashboard > Orders tab. Please note that the range of orders will always be limited by project on the Project dashboard > Orders page. |
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When a resource is selected, the system will also filter the results in Sales>Project dashboard to show only projects that this reassures leads. To see all projects, click the “Show my projects” button in the bottom of the Project dashboard page. |
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When the head office assigns a Local office to a task, the local office can generate a new local project from that task, or assign it to an existing local project. Once it’s done, neither the Global or the Local office can change the project, and a visual indication will appear to clearly mark a task from which a local project or order was created. In the project info page, local projects will be referred to as “Subprojects” and it’s parent project and office from will be clearly identified. For more about Global offices and projects, please refer to the manual (TBC).   |
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A log with changes to a project was added both to the Project dashboard and the Project details page.  |
Rewording
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The “Valid until” column in My menu >Task confirmation and Supervisor > Task confirmation management pages was reworded to “Response required by” (4458)
The project "#" column was reworded to "Project number" (4486)
The description of the Can reassign tasks (My tasks/Pool tasks pages) was reworded to “Pro tip- assign a Production team to limit the available assignees.” (4512- assign a Production team to limit the available assignees.” (4512)
“Can assign all management teams” roll was reworded to “Can assign any Client manager team”.
The description was also reworded for clarity “User with the role can assign any Client manager team without having to be a member of it.” (4659)“Can assign all management Production teams” roll was reworded to “Can assign any Client manager Production team”.
The description was also reworded for clarity “User with the role can assign any Client manager Production team without having to be a member of it.” (4659)“Can assign all Production teams” roll was reworded to “Can assign any Production team”.
The description was also reworded for clarity “User with the role can assign any Production team without having to be a member of it.” (4659)The “Project dashboard” column in the Project dashboard page has been reword to “Project details” (4890)
Bug fixes
Editing customer contact—phone number fields were overwritten by the customer's phone number. Fixed. (3337)
Toolkit project inheritance - Toolkit didn’t inherit correctly when multiple previous tasks were selected, and one lacked a project. Now it attempts to inherit from the latest task first, moving to the next if no project is found. Fixed. (4319)
Fixed an issue with surcharges removal with Bulk actions where the page would load indefinitely (4429)
Fixed an issue where Import button would be available even when there were errors with the imported resource (3361)
Fixed an issue in Sales dashboard > Orders tab, where too much text in the Media Number column would cause it to expand. It will now cut off like other columns. (4410)
Fixed an issue in the Order status report page (3101)
Fixed an issue in the Order tasks export to Excel (4383)
Fixed an issue in which the “Current” button in the Supervisor > Schedule > Calendar task view page wouldn’t update the week and month in the grid (4350)
Fixed an issue in which the month wouldn’t change in the grid when using the “Week view” in the Supervisor > Schedule > Calendar task view page (4349)
The Resource info page will now load correctly when the user has the role ”Limit editing of the Resource info page in My menu” (4812)
The Resource info page will now load correctly when the role ”Limit
Order copy - "Copy resource in charge" would copy the resource even when toggled off. Fixed. (4258)
it.” (4659)
The “Project dashboard” column in the Project dashboard page has been reword to “Project details” (4890)
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Bug fixes
Editing customer contact - Phone number fields were overwritten by the customer's phone number - Fixed (3337)
Toolkit project inheritance - Toolkit didn’t inherit correctly when multiple previous tasks were selected, and one lacked a project. Now it attempts to inherit from the latest task first, moving to the next if no project is found. (4319)
Bulk actions - Page loads indefinitely when using surcharges removal - Fixed (4429)
Resources import - Import button is available even if errors are present - Fixed (3361)
Order tasks page - When exporting to excel, most columns are showing codes instead the names of the fields - Fixed (4383)
Calendar task view page - “Current” button doesn’t update the week and month in the grid - Fixed (4350)
Calendar task view page - Month doesn’t change in the grid when in “Week view” - Fixed (4349)
Resource info page - Infinite loading when resource has the Limit editing of the Resource info page in My menu role - Fixed (4812)
Order copy - "Copy resource in charge" would copy the resource even when toggled off - Fixed (4258)
File table markup in outgoing email not fetching the “File name” - “File name” replaced with “Step broadcast file number” (4964)
Correction orders - “project” field is not copied over - Fixed (5093)
Page default size - not applying to all pages - Fixed (5138)
Users without "Can change range" role can't log into the system - Fixed (5154)
Flags visible in basic resource's scheduler without the required role - Fixed (4443)
Client manager team - dropdown empty on assign - Fixed (5053)
Order info - Order creation date and Order received date fields display discrepancy between Time zones - Fixed (5218)
Email notifications - Inform next task doesn't inform all team managers - Fixed (5219)
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API related development and bug fixes
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A more detailed breakdown of all API-related information can be found in our postman page: OOONA Manager Api |
“Add API” option added to the External API settings page (4745)
“Project” endpoint added (4691)
The following fields were added to the UpdateOrders endpoint (4952):
Content type
Genre
Revenye Billing office
Sales person
Quote number
Production type